About SYSTRA
SYSTRA is an international group, leader in consulting and engineering for transport infrastructure. Our goal is to imagine and implement the safest, most efficient, and most economical customized transport solutions.
Missions
In Portugal, we are currently working on a high-profile infrastructure project and are seeking a project controller to support the project director.
Key Responsibilities
* Document Management:
o Establish and maintain an organized document management system for the project.
o Ensure all documents are correctly labeled, stored, and retrievable.
o Control the distribution of documents to relevant stakeholders.
o Maintain a register of all incoming and outgoing documents.
* Cost Control:
o FOLLOW-UP THE EXPENSES OF THE PROJECT, IDENTIFYING ANY DEVIATION FROM THE BUDGET AND ALERTING THE PROJECT DIRECTOR.
* Quality Assurance:
o Ensure that all project documentation meets company standards and regulatory requirements.
o Conduct regular audits of documentation to verify accuracy and completeness.
o Implement and enforce document control procedures.
* Translation:
o Translate from Portuguese to English and vice-versa when required.
* Planning Control:
o Establish and follow up the project planning and alert the project director on any gap to the baseline.
* Coordination and Communication:
o Liaise with project managers, engineers, and other team members to ensure timely submission and approval of documents.
o Act as the point of contact for all document-related inquiries.
o Coordinate with external parties (clients, contractors, suppliers) regarding document submissions and approvals.
* Technical Support:
o Provide technical support to team members regarding document management software and procedures.
o Train new staff on document control processes and systems.
o Troubleshoot document control system issues.
* Compliance and Reporting:
o Ensure compliance with all relevant regulatory and company requirements.
o Prepare regular reports on document control status for the project management team.
o Monitor and report on key performance indicators (KPIs) related to document control.
Requirements
* Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
* Minimum of 3-5 years of experience in document control, preferably in the construction or engineering industry.
* Proficiency in document management software (e.g., Aconex, SharePoint).
* Fluent in Portuguese and English.
What We Offer
* Permanent Contract
* Work in a multicultural, diverse, and inclusive environment
* Salary to be agreed according to the candidate's worth