Experis is currently seeking a motivated HR Administrative Specialist to join a prestigious project we are developing in partnership with a Multinational Organization. The selected candidate will be based in the innovative Lisbon office, surrounded by a dynamic, team-oriented, and supportive environment, through a hybrid working model (2 remote days per week).
Main responsibilities:
* Prepare and process HR documentation related to employee lifecycle events including onboarding, promotions, transfers, offboarding, and changes.
* Handle complex employee documentation requests such as verification letters, references, and visa invitation letters.
* Resolve non-routine stakeholder requests with sound judgment and professionalism, escalating issues when necessary.
* Provide other team members with expert guidance on employee lifecycle processes.
* Support the background verification process and distributing welcome communications as part of onboarding activities
* Maintain personnel records in compliance with legal requirements and internal standards.
* Produce and analyse HR reports and employee data, including distribution lists, anniversaries, and milestones.
* Conducting regular audits, identifying gaps, providing feedback and supporting quality improvements in a self-driven way.
Perfil pretendido Profile:
* Bachelor's degree in human resources, Management, or a related field.
* 2 to 5 years of experience in HR Administration or similar roles.
* Fluency in English and Italian is mandatory.
* Strong interpersonal and communication skills, with the ability to interact confidently with senior stakeholders and external candidates.
* Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
* Proactive, solution-oriented mindset with a strong focus on quality and continuous improvement.