Career Category
Research
Job Description
Join our team at
AMGEN Capability Center Portugal
number 1 company in Best Workplaces - - ranking in Portugal in **** (category ******* employees) by the Great Place to Work Institute. We have a growing team of 340 talented people and more than 40 different nationalities diverse areas of expertise and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity Data & Analytics Digital Technology and Innovation Finance General & Admin Human Resources Regulatory Affairs and many more. Based i n Lisbons city center our AMGEN office fosters innovation excellence and inspiration. Come thrive with us at AMGEN supporting our mission To Serve Patients.
ASSOCIATE R&D BUSINESS OPERATIONS
LIVE
WHAT YOU WILL DO
Amgens Research and Development (R&D) Business Operations organization addresses complex business challenges with outstanding people tools and processes. The team delivers on key initiatives and capabilities to support R&D.
The associate in Transactional Finance is responsible for supporting end to end financial transactions and ensuring the accuracy and efficiency of supplier contracting processes within the Global Business Transactions Center (GBTC). We are looking for talent who ha ve capabilities in resource and expense management which include but are not limited to accounting of resources and expenses data analytical skills to provide insights and enable decision making as well as a strong financial and system acumen.
This role requires a basic understanding of Ariba and SAP software and its functionalities. The associate will collaborate with cross-functional teams including sourcing accounts payable and finance to ensure smooth and seamless financial operations. We are a team that delivers for our partners!
Required Competencies and Skills:
Key Responsibilities:
Transactional Finance Processing: Execute financial transactions including purchase order processing invoice verification payment processing and engaging with functions to help plan and manage resources and expenses using Anaplan Ariba or SAP software.
Ensure compliance with company policies procedures and regulatory requirements.
Ariba or SAP System Management: Utilize Ariba or SAP software to manage master data vendor information and other relevant financial data.
Maintain accurate records update databases and resolve any system-related issues or discrepancies.
Data Analysis and Reporting: Collect and analyze financial data using Smartsheet Tableau Ariba or SAP reports.
Prepare regular and ad-hoc financial reports highlighting key insights trends and recommendations for process improvement or cost-saving opportunities.
Cross-Functional Collaboration: Collaborate with sourcing accounts payable and other relevant teams to streamline financial processes and resolve any issues or discrepancies.
Ensure effective communication and foster positive working relationships.
Compliance and Risk Management: Ensure compliance with internal controls policies and regulations.
Participate in audits and assist with compliance-related activities as .
Knowledge:
Excellent computer and MS Office skills
Good writing skills; detail-oriented
Communicates effectively within and outside department
Basic u nderstanding of purchasing and supply chain procedures.
Basic u nderstanding of standard operating procedures (SOPs) and healthcare regulations.
Basic understanding of standard contracting legal principles .
Problem Solving:
Ability to process transactions from end to end engaging business partners where appropriate.
Identify and escalate business issues needing resolution.
Review invoice/expenses and triage or escalate any issues.
Communicate and escalate contractual and/or payment challenges to leadership team.
Exercises good judgment.
Interact with business partners to ensure compliance processes and standards are understood and followed .
Maintain key relationships by communicating and collaborating with cross-functional partners such as Law Regulatory and other Worldwide Compliance and Business Ethics groups and the International Healthcare Compliance group.
Time management and problem-solving skills.
Other duties as assigned.
As a creative
problem solver
with a get it done approach responsibilities include:
Handling financials for assigned expense collections including tracking and reporting.
Participating in and contributing to initiatives related to resource and expense management .
Administrative tasks such as maintaining external and internal facing SharePoint sites and intake request tools.
Perform data entry (i.e. for Study Planning) administrative coordination compliance check s and document management for business related activities.
Provide support as required for Planisware and financial systems such as Ariba/ MyBuy .
Provide support to resolve issues and ensure compliance with departmental playbook.
Generation of Purchase Orders and Change Orders within internal system.
Support for b udget confirmation and PO-tracking .
Resolution of invoice issues and escalations as required.
Assists with urgent/high profile requests and projects as needed onboarding and training of new hires.
Initiation of CDAs MTAs and other requested agreements.
Controlled substance requisition approvals.
Attends meetings as required and support the resolution of procure-to-pay technical issues.
Supplier onboarding and vendor account updates
Appropriate document management for business related activities to enable requisition creation to invoice payment.
Appropriate business administration coordination per playbook
Data entry into study planning systems per playbook including study number generation and support of ad hoc inquires.
WIN
WHAT WE EXPECT OF YOU
Bachelors degree
OR A ssociate degree and 2 years of related resource management paralegal contracting and/ or financial accounting experience .
OR 4 years of related resource management paralegal contracting and/or financial accounting experience .
OR High school diploma / GED and 6 years of related resource management paralegal contracting and/or financial accounting experience.
Preferred Requirements:
Familiarity with research and clinical development in biopharmaceutical industry as well as medical and scientific terminology.
Finance resource and budget management experience including cost analysis and reporting.
Experience with analytics software (Microsoft Access Spotfire Tableau Smartsheet) document management applications portfolio planning tools supply chain and financial systems (Planisware Veeva SAP Ariba).
Intermediate Microsoft Office user (Excel Word PowerPoint Outlook).
Experience working with virtual teams and using collaborative tools and platforms.
Exceptional interpersonal organizational critical thinking and verbal/written communication skills
Ability to work in a highly cross matrixed environment
Strong planning and project management skills with the demonstrated ability to work effectively in a fast-paced environment with multiple high priority projects and minimal supervision.
THRIVE
WHAT CAN YOU EXPECT FROM US
Vast opportunities to learn develop and move up and across our global organization.
Diverse and inclusive community of belonging where colleagues are empowered to bring ideas to the table take risks and act.
Generous Amgen Total Rewards Plan comprising healthcare finance wealth and career benefits.
Flexible work arrangements.
Objects in your future are closer than they appear. Join us.
EQUAL OPPORTUNITY
STATEMENT
Amgen is an Equal Opportunity employer and will consider you without regard to your race color religion sex sexual orientation gender identity national origin protected veteran status or disability status.
We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process to perform crucial job functions and to receive other benefits and privileges of employment. Please contact us to request an accommodation .
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Required Experience:
IC