Descrição da Função
The Opportunity
We are seeking an experienced Document Controller to join a multinational company operating in the engineering, construction, and project management sector. You will be part of a dynamic environment delivering large-scale, multidisciplinary projects that follow the highest international standards.
Your New Role
As a Document Controller, you will be responsible for maintaining the full document control system, ensuring that all project documentation is well-organized, secure, compliant, and accessible. You will support project managers, engineering teams, suppliers, and contractors, ensuring efficient document workflows throughout all project phases.
Key Responsibilities Include:
Establishing and maintaining the Master Library for all project documents;
Creating and managing electronic and physical filing systems in accordance with international standards;
Maintaining registers for incoming and outgoing documentation;
Applying document control principles across engineering, supplier, and contractor documents;
Retrieving and providing electronic or hard-copy technical documentation as required;
Supporting the project close-out phase, including document cataloguing, packing, archiving, or disposal;
Monitoring archived materials (time, location, and volume) together with the Facilities team;
Ensuring confidentiality and security of project-related information;
Meeting daily, weekly, and monthly deadlines;
Contributing to continuous improvement of document processes and tools;
Ensuring effective communication across teams and project stakeholders;
Supporting colleagues’ development and maintaining a client-focused approach;
Performing additional duties as required.
What You'll Need to Succeed:
Bachelor’s degree in a relevant field;
Minimum of 8 years' experience in document control roles;
Fluency in English (mandatory);
Strong proficiency in: Aconex | SharePoint | ISO 9000 quality requirements;
Excellent verbal and written communication skills;
Strong organizational and analytical abilities;
Ability to provide timely, reliable, and professional support;
Solid knowledge of document management standards and QMS procedures.
What You'll Get in Return:
Opportunity to work in a multinational, multicultural, and high-performance environment;
Involvement in large-scale, international engineering and infrastructure projects;
Professional development and continuous learning opportunities;
Competitive compensation package aligned with experience.
Next Steps
If you are ready to take the next step in your career and contribute to high-impact global projects, apply now by sending your CV to: ?? mariajoao.lopes@hays.pt with the subject: Document Controller (m/f/d).
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