Experis is currently seeking a motivatedHR Administrative Specialistto join a prestigious project we are developing in partnership with a Multinational Organization.
The selected candidate will be based in the innovative Lisbon office, surrounded by a dynamic, team-oriented, and supportive environment, through a hybrid working model (2 remote days per week).
Main responsibilities:
Prepare and process HR documentation related to employee lifecycle events including onboarding, promotions, transfers, offboarding, and changes.
Handle complex employee documentation requests such as verification letters, references, and visa invitation letters.
Resolve non-routine stakeholder requests with sound judgment and professionalism, escalating issues when necessary.
Provide other team members with expert guidance on employee lifecycle processes.
Support the background verification process and distributing welcome communications as part of onboarding activities
Maintain personnel records in compliance with legal requirements and internal standards.
Produce and analyse HR reports and employee data, including distribution lists, anniversaries, and milestones.
Conducting regular audits, identifying gaps, providing feedback and supporting quality improvements in a self-driven way.
Perfil pretendido Profile:
Bachelor's degree in human resources, Management, or a related field.
2 to 5 years of experience in HR Administration or similar roles.
Fluency in English and Italian is mandatory.
Strong interpersonal and communication skills, with the ability to interact confidently with senior stakeholders and external candidates.
Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
Proactive, solution-oriented mindset with a strong focus on quality and continuous improvement.