Overview
Executive Assistant – Tech Startup LISBON BASED
Contract Type: Full-Time
Compensation: €1,500–€2,200/month gross to start + Annual Bonus Profit Share
About Solusign
Sofian, the founder is highly allergic to manual copy-paste it gives him pimples. That’s why he founded Solusign: a tech consulting agency serving US-based clients who are drowning under a ton of manual paperwork and share the same passionate hatred for nonsense busywork.
We streamline our client's contract management workflows (how these contracts are created, sent, tracked, analyzed and stored) using automation and AI to save time, money, and headaches.
About the Role
We’re looking for an Executive Assistant who doesn’t just “follow instructions,” but actively drives clarity, keeps projects moving, and builds internal systems that help the entire team operate better.
You’ll support the founder directly across day-to-day priorities, own internal project coordination, and help lead the evolution of our delivery playbooks and operational workflows. You’ll be managing client communications, coordinating with assistants and developers, updating SOPs, testing templates, and ensuring nothing slips through the cracks. You’ll also contribute to improving how we work — not just what we deliver.
This is a hybrid role based in Lisbon (Marques de Pombal), with some in-office days and remote flexibility. The founder is based in Lisbon but 95% of our clients are US-based.
·You’re passionate about AI, tech, operations, and making things run smoothly
·You love organizing — documents, tasks, teams, and thoughts
·You want to grow into a leadership role within a lean, digital-first agency
·You care about details but move fast and take initiative
·You thrive in fast-paced, ever-evolving environments
·You may not have much experience yet, but you're sharp, eager to learn, and excited to build systems that make teams better
·You need to look at your keyboard to type
·You're not curious about becoming ultra-efficient using shortcuts, productivity tools, and AI
·You prefer fixed routines over fast-moving, dynamic priorities
What Youll Be Doing
·Act as the founder’s right hand — managing inboxes, calendars, and daily priorities
·Format and structure documents in Word and Google Docs
·Create and maintain SOPs and internal documentation libraries
·Help build and test workflows (training provided)
·Manage task boards (ClickUp, Airtable), follow up with stakeholders, and remove blockers
·Draft and improve client communications and email templates
·Record screen-share videos to explain processes (no editing needed)
·Review project delivery checklists and suggest operational improvements
·Communicate with clients to schedule meetings, confirm details, and follow up on requests
Requirements
· Tech-savvy and a quick learner
·Strong organizational and time management skills
·Confident communicator with a proactive mindset
·Experience with Docusign
·Comfortable using AI tools like ChatGPT to enhance productivity
Bonus Points (Not Required)
· Familiarity with Google Workspace, ClickUp, Airtable, or Docusign
·Experience with design tools like Canva or Figma
·Project coordination or internal operations experience in a startup or agency
Work Schedule
·Monday to Friday, 10:00–19:00 (with flexibility)
Why You’ll Love This Job
·Work directly with a founder who values speed, autonomy, and clarity
·Gain ownership of internal systems and client delivery processes
·Get trained on tools like DocuSign, Airtable, and ClickUp
·No micromanagement — we hire smart people who figure things out
·Join a small international team that values food as much as automation
A Note from the Founder
·I’m not a micromanager — I don’t have time to be. But I *do* care deeply about quality and speed. That’s why I often give detailed instructions: not to control how you work, but to help you avoid wasting hours reinventing the wheel.
·The right person for this role will take initiative, suggest improvements, and gradually own more and more without needing me to explain everything. If you love structure but also want freedom to grow — we’ll get along great.
What We Offer
·Direct access to the founder and real influence on how the company grows
·Exposure to consulting, SaaS product development, and operations
·Long-term growth potential in a tech-first environment
·A fun, hard-working team with high standards and low egos
·Equipment provided: Latest MacBook, second monitor, AirPods Pro
·Clear path for salary increases based on performance and ownership
If you want to stand out: send a 60-sec Loom video explaining a) why you want this job and b) how it aligns with your skillset.
We can’t wait to meet you.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
* Industries
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