Overview
Connecting clients to markets – and talent to opportunity.
With 4,500+ employees and over 300,000 commercial, institutional, payments, and retail clients, we operate from more than 70 offices spread across six continents.
As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.
Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth.
Commercial
: With boots on the ground authenticity at the heart of everything we do, our comprehensive array of commercial products and services enable you to work directly with our clients, across hedging, risk management, execution and clearing, OTC products, commodity finance and more.
Responsibilities
Office Administrator - 25%
Coordinate daily office activities ensuring a clean and organized workspace and maintain office equipment and arrange necessary repairs as needed
Supply management: order, monitor and manage office supplies, ensuring adequate stock levels,
Communication and customer service: respond to customer inquiries and provide general office support for customers and visitors as needed
Vendor relationship: Coordinate the general office maintenance with appropriate vendors: electrical/water systems, air conditioning, internet/Wi-Fi, etc..
and manage contract and price negotiations with office vendors, service providers and office lease,
Address employee's queries regarding office management issues (stationery, hardware, travel arrangements,..),
Budget Management: Manage the office budget, track expenses and ensure compliance with company procedures,
Maintain compliance with safety protocols, HR policies, and operational standards.
This function will report to Physical Global Trade Operation Manager based in Lisbon (Portugal)
Billing Analyst – 75%
As a Billing Assistant you will support the Freight Team by assisting with day-to-day billing activities, ensuring accurate invoice checking, documentation, and timely responses to internal and external queries.
This role is designed to provide operational support to multicommodity trading teams (cotton, coffee, sugar and cocoa).
Primary duties will include:
Monitor and track invoices received from carriers, forwarders, suppliers, and customer debit notes related to freight and operational activities.
Identify daily incoming invoices within email flows and register them in the "ongoing file" for tracking purposes
Verify invoice amounts against agreed rates and shipped quantities recorded in the internal database to confirm accuracy
Process invoices in Fintrade, ensuring all required details are shared and documentation is forwarded to the Accounting Department
Scan, classify, and archive invoices by contract and payment week, and report status and discrepancies to the line manager
Help monitor billing deadlines and ensure timely execution
Responsible for the onboarding of new carriers, forwarders, suppliers, and customers through the compliance platform
Disputing invoices when charges are different from received rates.
This function will report to Traffic Manager based in Lausanne (Switzerland)
This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.
Qualifications
To land this role you will need
:
Fluent in Portuguese and English (mandatory) any other languages is a plus
Previous experience in a Billing, Accounts Assistant, and/or administrative role is a plus
Good attention to detail and organizational skills
Excellent level of computer literacy (ERP tools are a plus)
Ability to follow structured processes and meet deadlines
Clear communication skills and ability to work with cross-functional teams
Willingness to learn and support ongoing process improvements
Any Commodity Trade Risk Management system experience is a plus
Acrobat reader and MS Office suite is mandatory
What makes you stand out:
Understanding and interest to trading activities
Excellent attention to details and abilities to work under pressure
Highly productive and efficient work style
Able to work into a diverse, multicultural environment
Customer service oriented
Education / Certification Requirements:
Bachelor's degree in accountancy, mathematics or related field
Working environment:
Hybrid
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