The Executive Assistant provides daily scheduling, meeting, travel, and expense support to a group of senior managers in a
- volume,
- moving environment.
The role is critical to executive efficiency and requires strong calendar discipline, excellent English communication and a high level of professionalism when interacting with senior global stakeholders.
Key Responsibilities
Calendar Management:
Proactively create, update, and maintain senior managers' calendars (US, EMEA, APAC), ensuring correct time conversions, awareness of public holidays, and respect for
- specific working hours.
Prioritization & Judgement:
Apply priority rules and sound judgment to schedule, propose alternative times, and push back on
- priority requests when appropriate, handling sensitive and confidential meetings with discretion.
Meeting Logistics:
Coordinate complete meeting logistics, including room bookings, virtual/Teams links, and visitor access.
Travel & Expenses:
Research, arrange, and book travel and complete expense submissions (Concur or equivalent systems) when requested.
Proactive Resolution:
Monitor and resolve calendar conflicts, overlaps, or
- minute changes proactively, escalating only when business impact is unclear.
Requirements
Experience:
Minimum of
5+ years
in an administrative, scheduling, or coordinator role, supporting multiple senior leaders/executives, ideally across regions.
Language Proficiency:
C1 level English
(spoken and written) with
- ready tone and formatting.
Technical Proficiency:
Strong proficiency with
Outlook/Teams/Concur
and the ability to quickly learn client systems.
Behavioral Skills:
Excellent
attention to detail
,
- through, and proven success working with competing,
- sensitive requests.
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